Organise applications together.

What is digital applicant tracking?

Applicant tracking covers handling an application from receipt to decision: filing documents, checking requirements, asking follow-up questions, coordinating interviews and recording feedback. Applicant tracking software – also called an applicant tracking system or ATS – brings these steps together in one shared system.

For a small team, one simple question is often at the centre: who looks after which application next? A traceable process helps answer it without first piecing together several inboxes, spreadsheets and interview notes.

From open position to shared selection

In Reclyra you create jobs together with their must-have and nice-to-have criteria. Published jobs appear on your careers page. Applicants submit their documents without an account of their own; your team works on them in the matching job.

During review you add notes and organise what happens next. If documents or details are missing, you can request them through a personal link. Messages and interview bookings stay linked to the application. The feature overview describes the individual tools.

When is a shared workspace worth it?

A shared workspace is particularly helpful when several people review applications or coordination takes more and more time. Typical signs are duplicate follow-up questions, unclear responsibilities or documents that sit in one person's inbox.

The software does not replace agreement within the team. First decide which criteria count, who is involved and how you record decisions. Our guide shows how to structure a hiring process in six steps.

Structured support, human decisions

The decision about an application rests with your team. Reclyra supports the organisation and makes information available to the authorised people involved. Team roles and job assignments govern collaboration; application documents are stored privately.

Once a file has passed its check, the AI helps you review CVs within your available analysis quota. It matches readable text against the job criteria in context and shows supported statements with their source. Unclear details remain open; you check the results against the original documents. The AI does not make any offer or rejection.

Scanned PDF CVs of up to five pages can be read using text recognition. Poor image quality or documents that are only partly readable still need a manual check. More answers about features, applications and access are in the frequently asked questions about Reclyra.